How To Scan Document To Email (2024)

Everything about scanning and emailing PDF documents. Learn how to scan a file on any type of device and platform!
Last updated on:
December 29, 2023
Want more insights like these for FREE?

So you’ve got a PDF document and you want to scan and email it.

If you’re not quite sure how to scan a document for email, we’ve got you covered with this guide. In just a few minutes, you’re going to know everything about it.

One other thing we’l cover is how to transform a document into a virtual one that you and your signees can electronically sign for free.

Let’s get at it!

How to scan a document and send it by email (Windows)

  1. Open Windows Scan (pre-installed app);
  2. Click Scan to begin the operation;
  3. Select View → The PDF will open in your browser;
  4. Click Share → Email;
  5. Pick the account to send the file from;
  6. Prepare the email: Subject, Recipient etc;
  7. Send the scanned PDF via email.

You have to follow these 7 simple steps to send your file via email. This works best for any Windows PC and Windows-powered laptop.

How to scan and email PDF on Windows

The Windows Scan app makes it easy for you to prepare your documents as JPG, PNG, PDF, or other formats.

Simply put your file through the Windows Scan app and it’s done.

Pro Tip: You can also delete pages from a scanned PDF. It’s free!

How do I scan a document and email it as a PDF (Mac)

Are you using an iMac or a MacBook? If so, this is how you can use Apple’s way to scan and email a PDF:

  1. Connect a scanner to your Mac (make sure they’re both on);
  2. Click the Apple logo in the top-left side;
  3. Select System SettingsPrinters & Scanners;
  4. Click on your scanner → Options → Tick Use Document Feeder;
  5. Select the saving location;
  6. Open your email & Attach your scanned PDFs in a message.
How to scan and email a PDF on Mac

Just like on Windows, Apple has its own default way of scanning and sending files via email using Mac devices.

While you’re here, you might want to learn  how to print a PDF. It’s not much different than scanning a PDF to email!

How to scan and email a document on iOS

Use your Apple iPhone or iPad to scan and email a document in seconds:

  1. Open your mailing app & Start a new message;
  2. Touch the square document scanner icon (above the keyboard);
  3. Capture a well-lit picture of the document;
  4. Scan all of the pages → Hit Save to attach the scanned doc.

Pro Tip: You can also electronically sign on iOS. Signed and scanned documents!

How to scan and email a document on Android

While Android doesn’t have a pre-installed app for scanning documents, you can easily do it with Google Drive.

Most of the Android phones work well with Drive anyway! Here’s the process:

  1. Open Google rive on your Android phone;
  2. Click the + button to add a new document;
  3. Take a picture of the document you want to scan;
  4. Confirm converting the images to a scanned PDF;
  5. Tap Share → Select your mail app (e.g. Yahoo, Gmail);
  6. Send the document via email.

See that? It wasn’t so hard to scan and send a document via email on Android either.

Feel free to also electronically sign on Android — works for phones and tablets!

FAQs

How do I scan a document and email it as a PDF?

Scan a document, save it as PDF, and send it via email like so:

  1. Open your Scan app;
  2. Take a picture of the document to scan it;
  3. Save the document → Select the PDF format;
  4. Locate it → Right click → Click Share;
  5. Select Mail;
  6. Prepare your mail → Send the scanned PDF.

How do I scan and email from my phone?

Scan and email a document on your phone:

  1. Open your scanning app;
  2. Take pictures of the document;
  3. Save it as PDF;
  4. Hit Share → Select your mail app;
  5. Compose the message → Send the scanned document via email.

How do you scan a document and email it?

Here's how to scan a document and email to to somebody:

  1. Open your Scan app;
  2. Take a picture of the document to scan it;
  3. Save the document;
  4. Locate it → Right click → Click Share;
  5. Select Mail;
  6. Prepare your mail → Send the scanned document.

Want more of this, for free?

Hey! 👋 Over here, at SignHouse, we're producing more of what you just read.
Get our very quick email updates that we send to 1,000s of people. 100%-off invitations to access paid products for $0, value-packed emails + more

About the author

Ch David is the co-founder of SignHouse. David is here to help the product development team expand the capabilities of ultimate eSignature maker for all your needs. Join David and the SignHouse team in stepping up electronic signatures!