W-9 Request for Taxpayer: How To Fill & Sign (2024)

Fill out and sign a W-9 Form with SignHouse: Upload the document, create and add your signature, then save changes.
Last updated on:
May 03, 2024
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Looking to electronically sign a W-9 form? In this post, we’ll teach you everything you have to know about it.

You’ll actually be able to fill and sign the PDF of your W-9 form on this very page, as we’ve added all the tools you’ll need right here for your accessibility.

How to fill and sign a W-9 form online (for free)

  1. Upload your W-9 form in the box below.
  2. Select Text Field on the left → Fill the empty boxes.
  3. Click Signature (from the same menu).
  4. Create and Add your electronic signature.
  5. Download & Send form to the IRS.

Shortly, these are all of the steps you need to follow to fill and sign a W-9 form for free with our online form signing tool:

How to add electronic signature in W9 form

Pro Tip: You can use our W-9 form template in case you don’t have one already. We’re offering the latest version, which is 100% IRS-compliant.

Create your Signature for the W-9

  1. Go to our our signature generator below.
  2. Create your signature: Draw, Type, or Upload.
  3. Download it.

This section of the guide only shows how you can create a signature image for your W9 form.

Once creating it through this method, you can use insert it in the W-9:

  • Simply upload your document in our editor, and in the Signature section, you’ll see the just-created-signature saved there.
  • If it isn’t there, go to Signature → Upload, and select the file that you’ve just downloaded when creating your eSignature.
How to create and add signature in a W9 form

Add a Date Field in the W-9 Form

  1. Upload your W-9 form in the box below;
  2. Select the Date Field (on the left side);
  3. Drag & Drop it on the date line;
  4. Download your W-9 document.

As the W-9 form remains the same for everybody, you should add it in the section we’ve shown in the image below.

How to add a date to PDF W9

Select the date that you want to be shown on the W-9 form and confirm changes. Now your form has both your signature and the preferred date.

Relevant tool: How to sign a tax return.

In the end, that’s all you need to know on how to sign a W-9 form online.

FAQ: Signing a W-9 (or W8Ben)

1. What is a W-9 form?

W-9 is an income tax form used in the United States by someone who returns information to the IRS, including names, addresses, and taxpayer data.

The international version of the W-9 form is called the W8Ben Form, which is the same as the W-9, only it goes for other countries, such as the United Kingdom.

2. What does W-9 stand for?

The W-9 form is officially known as Request for Taxpayer Identification Number and Certification, and it refers to the taxpayer sending information to the IRS.

Shortly, the W-9 form is used by the IRS to collect information about taxpayers.

2. Digital signature on a W9?

Yes, absoslutely. You can add your digital signature to a W-9 form and return the document back to the IRS.

This is verified information coming from the official IRS website, where they mention that you’re allowed to use electronic signatures for a W-9 document.

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About the author

Ch David is the co-founder of SignHouse. David is here to help the product development team expand the capabilities of ultimate eSignature maker for all your needs. Join David and the SignHouse team in stepping up electronic signatures!